The Old Way
Teachers compile grades manually. Admin office collates results. Reports get typed individually. Printing and binding occur. Distribution happens days or weeks after term end.
The Bottleneck
One school calculated:
- 4 hours per teacher compiling grades
- 40 teacher hours = 1 full work week
- Admin staff spending 3 days on collation
- 1 day for printing and preparation
- Total: nearly 2 weeks of collective effort
The New Way
Systems with automated reporting:
- Teachers enter grades once online
- Calculations happen instantly
- Reports generate in bulk
- PDF distribution to parents via email
- Process complete in hours
The Quality Improvement
Automated systems eliminate:
- Transposition errors
- Calculation mistakes
- Formatting inconsistencies
- Missing data gaps
- Version control issues
Beyond Speed
Faster reporting means:
- Students get feedback sooner
- Parents can act on information quickly
- Teachers spend saved time on instruction
- School appears more professional and organized
Report cards shouldn't take weeks. The information is too important to delay.